External sources

The cataloguing process

1. New material
2. External sources
3. Relations between work, expression and manifestation
4. Create & edit work, expression and manifestation

External sources

To optimise the cataloguing of new materials, it is possible to search for bibliographic records in external sources and link one or more of these to a manifestation. Linked bibliographic records are shown on the left-hand side of the detail view throughout the cataloguing. It is furthermore possible to automatically populate the values in the manifestation, expression and work based on a bibliographic record from an external source.

Link bibliographic records from external sources

Bibliographic records from external sources are linked to a manifestation as follows:

1. Open an existing manifestation or create a new manifestation.
2. Go to the "External sources" tab. In some cases this tab will be selected automatically when the manifestation is opened.
3. Enter search text, select source and press "Enter" to search for a bibliographic record.
4. Click a row in the table to view the bibliographic record on the left-hand side.
5. Link a bibliographic record to the manifestation by clicking the "Link" icon on the right-hand side of the table.
   • A: If you are cataloguing a new manifestation, the following will happen:
     • The bibliographic record in question is linked to the manifestation
     • The detail page switches to the "Manifestation" tab
     • When relations to the expression and work are subsequently selected, the auto-cataloguing will extract data from the bibliographic record and insert the values into the manifestation, expression and work
   • B: If you are editing an existing manifestation or have gone back to the "External sources" tab to add more sources as part of the cataloguing process, the following will happen:
     • The bibliographic record in question is linked to the manifestation
     • The detail page remains on the "External sources" tab
     • Data extraction from the bibliographic record must be done manually by clicking "Load data" on the left-hand side beneath the content from the bibliographic record.

If you are creating a new manifestation by scanning the barcode on a material, a search for the scanned barcode will automatically be made in an external source.

If the manifestation has been created automatically based on a created order, it will automatically have a link to a bibliographic record in an external source.

Auto-cataloguing based on external sources

Linked bibliographic records from external sources can be used for auto-cataloguing by extracting data from the bibliographic record and inserting the values into the manifestation, expression and work. Auto-cataloguing can be initiated in the following ways:

• From the table of search results from external sources (see above)
• From a linked bibliographic record on the left-hand side beneath the record's own content

Conditions for auto-cataloguing

Auto-cataloguing works as follows:

• Auto-cataloguing does not overwrite values on a manifestation. If a field already contains a value, that field will therefore be ignored during auto-cataloguing.
  • If a field allows multiple values, however, values from the bibliographic record will be added regardless of whether the field already contains values.
• Expression and work are only auto-catalogued if they are being created in the workflow in question.
• Values from value sets are only auto-populated if this is configured under Value set.