This article describes the following:
- Search authority records
- Create and edit authority records
- Types of authority records
- Data from external sources
Search authority records
There are a number of different types of authority records that can be searched for under "Catalogue > Cataloguing > Authority records". Here you can enter a search string and optionally select a specific type you want to search on. If no type is specified, all types of authority records are searched.
See Searching authority records to optimise the search.
Create and edit authority records
Authority records found in a search can be edited by clicking on them in the table of search results, which opens the detail page for the authority record in question. If you want to create a new authority record, select "Create authority record" and then the type of authority record, which opens a detail page in creation mode.
On the detail page you can specify a number of different attributes. Some attributes are specified from a predefined Value set. On the detail page you can also add relations to other authority records (see Relations between authority records).
Due to the central relational structure between manifestation, expression and work, the administration of these is part of a cataloguing workflow, which is described under Cataloguing new materials.
The detail page itself for manifestation, expression and work is described under Create & edit work, expression and manifestation. Authority records of the type Expression collection and Work collection are administered in a similar way.
Types of authority records
The table below shows an overview of the different types of authority records. The more complex authority records have a more detailed description below the table.
| Type | Description | Example |
|---|---|---|
| Work |
An abstract conceptual object that contributes to an overall description of a bibliographic record. Cannot describe a bibliographic record on its own, but depends on relations to one or more expressions. |
Harry Potter and the Philosopher's Stone
|
| Expression |
Specifies a particular "form" (e.g. language) through which a work can be realised. Cannot describe a bibliographic record on its own, but depends on relations to one or more manifestations. |
Harry Potter and the Philosopher's Stone:
|
| Manifestation |
Description of a specific publication. For each manifestation there is a corresponding bibliographic record. Can describe a bibliographic record on its own, but the description is typically enriched through a relation to an expression, which is further enriched through a relation to a work. |
Harry Potter and the Philosopher's Stone:
|
| Work collection | An overall description of a collection of works that are part of the same series, universe or similar. | The Harry Potter series |
| Expression collection | Specifies a particular "form" (e.g. language) through which a work collection can be realised. | The Harry Potter series in Danish |
| Agent |
Can be of the type "Person" or "Collective agent". A person is typically a real human being who is either living or presumed to have lived. A collective agent can be an organisation or a collection of persons. |
Persons:
Collective agents:
|
| Subject | Description of a content area of e.g. an academic or social nature. |
|
| Genre & form | Description of a genre style (e.g. crime, jazz) or structural form (e.g. novel, poem). |
|
| Concept | Description of abstract expressions. |
|
| Event | An occurrence that often, but not always, takes place in time and space. The time aspect can be either a period or a specific point in time. |
|
| Place | A geographic area or a specific location, e.g. a country, a city or a building. |
|
| Time period | A period in time that has a beginning, an end and a duration. |
|
Manifestation, expression and work
There is a central relational structure between manifestation, expression and work that constructs the core elements of a bibliographic record. A work can be realised through one or more expressions. Expressions can be embodied through one or more manifestations. A bibliographic record is based on a specific manifestation, which is then enriched by content from the overlying expression, and further from the overlying work.
Visualisation of the relational structure between manifestation, expression and work.
Manifestations, expressions and works can be wholly or partly auto-catalogued based on bibliographic record data from external sources, which optimises the cataloguing process.
Read more about creating and editing manifestation, expression and work under Create & edit work, expression and manifestation.
Read more about the cataloguing process as a whole under Cataloguing new materials.
Collections
An expression collection and a work collection can have a relational structure similar to manifestation, expression and work, where an expression collection is enriched by a related work collection. Creating and editing collections therefore works very much like cataloguing manifestation, expression and work, as described under Create & edit work, expression and manifestation.
A work collection can, however, unlike a work, stand on its own, as one or more works can have a relation to a work collection.
Subject
It is possible to auto-generate the name of a subject by clicking the "Auto-generate name" icon . The name field is then updated with information from the relations specified under "Main part" and "Part".
Data from external sources
For the following types of authority records it is possible to retrieve data from external sources:
- Manifestation (also enriches Expression and Work with data)
- Work
- Agent
- Subject
- Genre & form
The manual workflow for searching and retrieving data from external sources works in the same way for all the types. You can read about how auto-cataloguing of manifestation, expression and work works under External sources.