You can check in materials under the menu item Checkout and check-in > Check-in. Check-in can be used both to check in materials on loan and for internal work processes, e.g. fulfilling reservations.
Materials are checked in as follows:
1. Scan the materials or enter their material numbers manually.
- Scanning can be done with a barcode reader, RFID scanner or camera scanning.
- Materials from different patrons can be checked in during the same process.
- When ”Fulfil reservation” is selected, the material will fulfil any reservation when it is checked in.
- Note that you can see whether a material is reserved even if there is no tick in "Fulfil reservation".
2. The material is checked in as soon as it is registered.
- If an incomplete material is checked in, the material will not be checked in and will instead be shown in the ”Materials not checked in” table, as shown in the image below. If the remaining parts of the material are then scanned, the material will be checked in.
- Once the material is registered, it can be opened by clicking the row in the table.
3. If the material is not checked in at the branch it belongs to:
- If the material is floating and the check-in branch is included in the material's floating group, the material will automatically switch placement to where it is checked in.
- Under message, the sorting message defined for the sorting rule the material has been matched with is shown.
4. Check-in of recently checked-out materials:
- If the material has been checked out within a configured number of minutes, the material cannot be checked in. The material can only be checked in once the time interval has expired.
- Cicero displays a warning if check-in is attempted within the time interval.
- The time interval is configured under Admin > General settings > Checkout. There are two separate configurations: "Minimum period between checkout and check-in, interlibrary loan" and "Minimum period between checkout and check-in, other loans"
Check-in receipt
Print receipt
To print a check-in receipt, you must tick ”Print receipt”. The check-in receipt is printed when you click ”Finish check-in” in the bottom right corner.
Send receipt
You can send the check-in receipt as a notification to the patron. When check-in is finished, Cicero sends one combined notification per patron with an overview of the materials the patron has checked in during that session.
The notification is configured under Admin > Notifications.
Collection note
If you have also ticked ”Fulfil reservation”, a collection note will additionally be printed for materials that fulfil reservations. Collection notes are printed as soon as the material is registered.
You can opt out of printing the collection note under profile settings, which can be accessed by clicking your username in the top right corner.
Transit note
When a received material needs to be transported from one branch to another, a transit note is printed.
The transit note is printed in the following cases:
- If a non-floating material is checked in at a branch other than its home branch.
- If a floating material is checked in at a branch that is not included in the material's floating group.
- If a material is reserved and needs to be collected at another branch.
- If a material has been purchased and received at one branch but needs to be sent to another branch.
Reminder and overdue notice
Cicero can send messages to patrons that the due date for materials is approaching. Reminders are always sent before the due date and never more than once. In the "Material must be checked in soon" notification under Admin > Notifications, you can decide how many days before the due date this message should be sent.
If patrons, for one reason or another, do not check in materials on time, Cicero also sends a message to the patron that the material has exceeded its due date. Overdue notices are always sent after the due date and can be sent up to 3 times. In the "1st overdue notice", "2nd overdue notice" and "3rd overdue notice" notifications under Admin > Notifications, you can decide how many days after the due date each overdue notice should be sent.
You can also create an overdue notice fee when sending overdue notices. Read more under Automatic creation of fee (overdue notice).