Add Periodical Data to Periodicals

Periodical data are key information for a periodical record, and appears as a tab on a bibliographic record of the periodical. Periodical data is the starting point for creating your subscriptions and, together with the subscription details, ensures correct receival and handling of periodical material. Periodical data must be filled in before a subscription is created.

Please note! If the "Periodical data" tab does NOT appear on the bibliographic record, the record is not registered as a periodical. 

Fill in and maintain periodical data

Periodical data are filled in and maintained as follows:

1. Search for a bibliographic record of the periodicals type and go to the "Periodical data" tab
2. Enter the values described in the table below.
3. Finish by clicking "Save".

Once the periodical data has been filled in, you can create an associated subscription directly from the periodical data tab by clicking "Create subscription" at the bottom of the page. Read more under Creating and maintaining subscriptions.

Values

Title	Used to search for the periodical, and is filled in by default with the title of the bibliographic record.
Name template	Determines how a specific issue is presented (e.g. "Vol. 1, no. 3, 2024"). If no suitable name template exists, a new template can be created by clicking the "Create" button (see Name templates).
Type	Specify whether it is a Magazine, Newspaper, Subscription or Yearbook.
Publication frequency	Specify how often a new issue is published. This is used to calculate the expected delivery date for associated subscriptions. If the publication frequency "Fixed annual number" is selected, an extra field appears where you must specify the annual number of issues.
Reminder after number of days	When the expected delivery date is exceeded by the specified number of days, an email notification is automatically sent to the supplier. This functionality requires that "Notification regarding non-delivery of periodicals: On/off" is enabled under Admin > Advanced settings > Acquisition.
Storage note	Add a storage note if relevant.
Internal note	Add a note for internal use if relevant.